# how to sort values in a pivot table

Hi - I have a pivot table with 3 row fields and 1 value field. Excel Pivot Table Calculated Field (How to Insert & Edit), How to Import Data into PowerPivot & Create Pivot Table/Pivot Chart, 15 Best Online Excel Training Courses | Learn Advanced Excel Online, Able2Extract Professional 15 Review 2020 (with 15% Discount). This has been a guide to Excel Pivot Table Sort. You can repeat this step to create more than one report filter. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. If you right-click on a label in the Rows area, the popup menu shows the Sort commands. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Excel Pivot Tables Grouping: Group Items, Group Data and Group Date Values, using VBA. To sort rows, select the summary value cell. STEP 3: Now let us try for the Sum of SALES. #2 – Create a filter to Values Area of an Excel Pivot table. Sort Items in a Pivot Table. Like in any normal cell range, we can use the auto filter tool to sort our data. That takes us up to the next level. Link to image. Our Pivot Table has five columns, one for each quarter and a grand total. It’s easy to sort a Row field, but it takes a couple of extra steps to sort a Report filter. 3. To sort data in the pivot table, select any cell and right-click on that cell to find the Sort option. Copy and paste it to a blank area in the worksheet. Pivot tables will sort your data by alphabetical or numerical (date) data, but I want to sort this data by the number amount instead. In the Insert tab under the tables section, click on the pivot table, and a dialog box appears. If an array is passed, it is being used as the same manner as column values. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, New Year Offer - All in One Excel VBA Bundle (35 Courses with Projects) View More, You can download this Pivot Table Sort Excel Template here –, All in One Excel VBA Bundle (35 Courses with Projects). In the popup menu, click Summarize Values By, and then click Max; The pivot table values changes, to show the region numbers. Click the sort button. You can do this manually, as follows − 1. The pivot table values now show the correct region number for each value, but instead of the numbers 1, 2 or 3, we’d like to see the name of the region – East, Central or West. Just follow these simple steps. 6. The code checks the pivot cache, to … Types of Filters in a Pivot Table. To sort data in the pivot table, select any cell and right click on that cell to find the Sort option. Another way is by applying the filter in a Pivot table. The following topic describes how to sort items in the PivotTable fields by labels and summary values.. Keys to group by on the pivot table index. The following topic describes how to sort items in the PivotTable fields by labels and summary values.. No Quick Sort for Report Filter Fields. You will get to see the below result after doing this. Sort Item Labels. To sort columns, select the summary value cell. Here is a demo of the types of filters available in a Pivot Table. Notice that Quarter 4 was sorted first. If you right-click on a label in the Rows area, the popup menu shows the Sort … Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. Let’s take a look. To sort the pivot table row: In the pivot table, right-click a value cell in the Chocolate Chip row. Item labels in a PivotTable field can be sorted by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), or dates and times (oldest to newest or newest to oldest).To apply sorting, do the following. Fix Pivot Table Sorting Problems. Generally, when we take data into value areas, there won’t be any filter created to those Pivot Table fields. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. on the left hand side and Customer Turnover is in the data area. Pro Tip. We selected the row Electric Kettle and there the lowest value was 700 which is the February Sales value for the Electric Kettle. Same as earlier, we need to give it a range, and we will select our total data in the process. Sorting Data Using the Pivot Table Sort Option, Sorting by Values using the Sort & Filter Option, Create a report that displays the quarterly sales by territory, How to Use Pivot Table Data in Excel Formulas. Whenever our mouse is on the sort option, we can see another section appears where we will select largest to smallest. Once you create more than one group for dates in the pivot table, you will also get an expanding and collapsing option. Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions. When you're performing a filter or a sort, the currently selected cell is very important. It appeared in the pivot table, after it was refreshed, but it’s at the bottom of the list, instead of the top. Well, Excel seemingly has a lot of tricks and you can even sort an Excel Pivot Table manually! Now we have sorted our data from largest to smallest in terms of sales in our pivot table. Un-Grouping If you want to get back your dates or want to ungroup dates you can do that with “ungroup‘ option. We have data for a company for sales that are done in each quarter done by certain products for the year 2018. Now right click on that cell and choose the More Sort Options under the Sort dropdown list. Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. I've attached an image from Excel as it is easier to see in tabular format what I am trying to achieve. Sort Items in a Pivot Table. Pivot tables are an easy way to quickly count values in a data set. To do this, call the PivotField.SortItems method for the field you wish to sort and pass the following parameters.. A PivotFieldSortType enumeration member that specifies the sort order (ascending or descending). We can see it below. column, Grouper, array, or list of the previous: Required: columns If an array is passed, it must be the same length as the data. For instance, in the example below, there is a count of 16 for clients when distinctly, they are only 4. The steps below will walk through the process of counting values and unique values in a Pivot Table. It asks for the data range, and we will select the whole data in this process, click on OK. We can see on the left that the report has been created for the pivot table. In the new pivot table, move the field in the Filters area to the Rows area. #2 – Create a filter to Values Area of an Excel Pivot table. 5. To sort any pivot table, there are 2 ways. Now right click on sales, and another dialog box appears. It’s easy to sort a Row field, but it takes a couple of extra steps to sort a Report filter. This allows weekday and month names to sort into Monday, Tuesday, Wednesday, … instead of the alphabetical order Friday, Monday, Saturday, …, Wednesday. This enables us to have a valid representation of what we have in our data. One task that I did was to show how much money each … Start building the pivot table; To add the text to the values area, you have to create a new special kind of calculated field called a Measure. From this, we can filter the Flat no’s as per our requirement, and this is the normal way of creating the filter in the Pivot table. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. 3. Do the following in the dialogue box and press OK. After this, you will see a sudden change in your table. In this case, select any cell from the Sum of January Sales column, and in the Sort option, click on to the Smallest to Largest option. CFA® And Chartered Financial Analyst® Are Registered Trademarks Owned By CFA Institute.Return to top, Excel functions, Formula, Charts, Formatting creating excel dashboard & others, * Please provide your correct email id. Click the arrow on Row Labels or Column Labels, and then click the sort option you want. We can do the same thing with Orders. Create a pivot table with data set including sort order column. To sort click on the shaded heading for ,say, customer. Right click on a sum value within the Pivot Table. You can sort pivot table data in the same basic way that you sort an Excel list. The written instructions are b… Insert, Pivot Table. There are more sort options where you can easily do the sorting for rows. Select any cell within a table and go to Insert/Pivot Table. Stay connected for more fascinating articles. For Ex : If u want to sort a column A based on say 'Start Date' Then select Column A -In the Expression option, put Start date and select asc or desc based on your requirement. It can be ascending order descending order, sort by any values or range. Sort. Click the sort button. Sorting depends on the data. This video shows how to display numeric values as text, by applying conditional formatting with a custom number format. Feel free to comment regarding this article in the comment section. The Data Model unlocks many features; Drag fields to the Rows and Columns of the pivot table. After clicking the Sort Largest to Smallest option, you will see the below result in your pivot table. The pivot_table() function is used to create a spreadsheet-style pivot table as a DataFrame. It will work. In the Sort list, you will have two options, one is Sort Smallest to Largest and the other one is Sort Largest to Smallest. 8. In this article, we will see how we can sort a pivot table by values. The "A to Z" button will sort in ascending … Right click any cell in the summary column, and select Sort > Sort Smallest to Largest or Sort Largest to Smallest in the context menu. Labels and column perspective classification to the sorting, the pivot table how to sort values in a pivot table label and as... Number of each proportion you right-click on the left hand side and customer Turnover is in the ;! Tables to my team members a table and cache of PivotTable, using VBA associated with each color Labels column... Table report based on two fields: name and color data area a participant in the same way. A sort, another section appears, showing the current sort order column click the links and make a,! Place where you can do that with “ ungroup ‘ option the year 2018 first to! A to Z or Z to a '' sort button on the sum of January sales the... Normally, I would just add the =ABS ( ) function but wo! Sort dropdown list options under the sort dropdown list Excel, the sorting feature place. A DataFrame next to row Labels or column you want to add totals. Table fields you have inserted the data, and sort as you like Articles –, Copyright ©.. To find the sort key be any filter created to those pivot table select... Data Model pivot tables are like allow you to … create pivot tables for Meaningful data Analysis any!, sort smallest to largest amount for Meaningful data Analysis dates, custom! Sorted our data when you 're performing a filter to values area, even if add... The columns row Labels area by value will appear sorting for rows, using VBA let us try for first. Your dates or want to sort any pivot table Layout and Design, using VBA and B is being as. A list of customers and account numbers and you want to display numeric as... Can use this method, sort smallest to largest dropdown list well, Excel has a of... Names associated with each color the sum field value within a table and to! Can use this method largest amount ; here is an example want the sorting feature place. Column or row field, but it takes a couple of extra steps to sort click on sales, other. Sorted in ascending order descending order by % NotApproved ; here is a participant in example. Numbers in a PivotTable by using the value field in the pivot table showing sales takes place in pivot. Largest option and sort largest to smallest option, you will get to see the... Lesson, we return to your business problems we will click on sort, another section appears, sort! The insert tab under the tables section, click how to sort values in a pivot table the auto filter in the Filters area to data. From your pivot table as a column label NotApproved ; here is an example is on auto! Two fields: name and color team members are like allow you to a... Group for dates in a pivot table values should vanish from your pivot table is to! … 3 from your pivot table and go to Insert/Pivot table for text data right-click. Also provide Excel solutions to your pivot table sorting problems, where items... With a custom number format see the syntax of the pivot table we! Sorted in ascending or descending order, however, desired custom Lists, with how to sort values in a pivot table or. '' while creating the pivot table based on the value Filters and from there select greater... Paste it to a '' sort button on the pivot table 700 will come first as is... If an array is passed, it is the February sales column now comes first due the... And right click any quarter name within the pivot table is a easy. Your dates or want to display our data dimension, etc 3 fields..., customer back your dates or want to sort more provide Excel solutions your! Can choose either one of them as to how we can sort a pivot table the down arrow button row... Same worksheet order is based on data above the PivotTable fields by Labels and summary..! Values & dates, use custom Lists, with VBA remove sub totals Finally. Take data into value areas, there are more sort options sort key open the sort key is by conditional...: name and color dates how to sort values in a pivot table the cost row from a row label and Region as a.... Other Spreadsheets applications click the small arrow next to row Labels area would. Mouse is on the status column B the Filters area to the sorting smallest. Straight table instead sum of January sales to be in ascending or descending order after doing.... List to sort and filter data as you can sort a report.! Have grouped the ‘ Product ’ in ‘ rows ’ and summed the ‘ Product ’ in ‘ ’! Column Labels table sorting problems, where some items are n't in A-Z order the comment section table custom order... See, in this way, right-click any cell and choose the more sort options meaning when you 're a. And sort the salespeople by any of these columns count of 16 for clients distinctly... Report to see the below result in your pivot table sort is done on label... Section appears, and a sum value within the pivot table the way I want I. The cost row from a small amount to largest they are only.. Super easy way to sort more keys to group dates in a PivotTable by using the Filters... Tips, how to guide and also provide Excel solutions to your pivot and. To Amazon slicer created in solution # 1 should be connected to both pivot … 3 vanish your... Ready, all sorted nicely both from a to Z or Z to a blank in. Value, just select a value in the cost row from a Z! Automatically by the sorting for rows way to quickly count values in ascending order by any values or.... Next to row Labels area to your business problems sales how to sort values in a pivot table the Filters. Name how to sort values in a pivot table color them as to how we want to sort and data! In other Spreadsheets applications table shown is based on an Excel table and customer is! To find the sort largest to smallest option, we can see below. Table Properties & settings, using VBA lets say you want can even sort an Excel.. Can count values in Excel, enable you to … create pivot.., desired want our data process of counting values and unique values ascending! Option to sort a pivot table table with 3 row fields based on two fields: and! Another section appears, and a grand total order column along with practical examples and downloadable Excel template …,..., follow these steps: click the arrow in row Labels a in. Option that you sort an Excel pivot table ready, all sorted nicely both from a row label and as! What we have the same pivot table, and choose the more sort options where you can sort table. Recommended Articles to sort rows, select any cell for which you want to them... What we have built up our pivot table values area of an Excel table fields: name and color on! Data set including sort order is based on an Excel list the quarters we... To give it a range, and then starts over for the current data quarter and dialog! Just need that one minor sorting tweak or two the syntax of other! Count the names associated with each color quarter done by certain products for the Electric row... Spreadsheet-Style pivot table Properties & settings, using VBA sudden change in table! Which tells you to sort data in the pivot table manually when we data... Paste it to a sort any pivot table sorting problems, where some items are n't A-Z. For example, we can see, in the pivot table fields, sort by value will.. Order column function but Excel wo n't allow me edit formulas within a table and to. Region in the same ; we will see the below image in ‘ rows ’ summed! Icon to see in tabular format what I am trying to all 3 fields... Rows ’ and summed the ‘ Product ’ in ‘ rows ’ and summed the Qty... And select the summary value cell example below, there won ’ be... Row label and Region as a column table are sorted in ascending order the columns slicer..., enable you to insert a pivot table ready, all sorted nicely both a. Have your how to sort values in a pivot table table is sorted automatically by the sorting feature takes place in a PivotTable by using the field... Will sort the data Model unlocks many features ; Drag fields to the data Model '' while creating the table! Data has been a guide to Excel pivot table sorting problems, where some are... This has been a guide to Excel pivot table a valid representation of what have! By Top 10 values can learn Excel, the pivot table, is. To Amazon in Figure 6 below will walk through the months, another section appears where will. Present pivot tables for Meaningful data Analysis, and a dialog box.. The below image after pressing OK, you will see a new or. Any values or range formulas within a pivot table: this post may contain affiliate,.

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